Separate startup costs from recurring costs.
There is no single setup price that fits every room or platform. Begin with the equipment and work your venue actually needs, then confirm supplier quotes and platform requirements before committing funds.
- One-time: room preparation, camera, lighting, audio, installation and network work
- Recurring: connectivity, software or platform charges, staff time, maintenance and support
- Commercial: payment fees, refunds, chargebacks and any agreed revenue deductions
Fill in the assumptions with your team.
Use this worksheet as a list of inputs, not a price estimate. Enter a supplier quote or your own planning assumption for each line, and mark unknowns for follow-up.
- One-time room and equipment budget: $_____ (quote or assumption)
- Monthly operating costs: $_____ (quote or assumption)
- Hours scheduled each week: _____; local staff hours per week: _____
- Revenue base, deductions and venue allocation: define in the proposed agreement
Decide what the model must answer.
A useful scenario separates customer spending from platform receipts and the amount available for allocation. Subtract venue-paid costs from the venue allocation to estimate a scenario contribution. This is arithmetic based on your inputs, not a forecast or promise of earnings.
- Who funds equipment and installation?
- Which fees, taxes, refunds or adjustments come before the revenue share?
- Who pays operating staff and ongoing support?
- What reporting and settlement schedule will let the club reconcile payments?